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The 2019 UBCM Trade Show Team will update important dates and key deadlines here.

Exhibitor Applications

? General Exhibitor Application Registration opens January 21

? Official Booth Assignments Sent by or Before March 1

? Deadline Early Bird Exhibit Package Pricing April 15

Exhibitor Manual and Service Order Forms

? Exhibitor Manual available on Exhibitor Portal May (Date TBD)

? Exhibitor Service Forms Online Ordering via Levy and VCC May (Date TBD)

? Discount Deadline for VCC order forms September (Date TBD)

? Discount Deadline for Levy Show Services  September (Date TBD)

Exhibitor Badges

? Exhibitor Portal available to order exhibitor badges February 1

? Final day to submit/change exhibitor badge names September 20

? Badge pick-up onsite at ‘Exhibitor Services Desk’ September 24-26

Exhibitor Services Desk Open

? Tuesday, September 24 9:00am to 6:00pm

? Wednesday, September 25 9:30am to 5:00pm

? Thursday, September 26 10:00am to 3:00pm

Trade Show Floor Schedule

? Exhibitors ‘show ready’ by 7:00pm for inspection September 24

? Official Show Floor Open: Wednesday, September 25 10:30am to 5:00pm

? Official Show Floor Open: Thursday, September 26 10:00am to 3:00pm

Booth Setup and Dismantle

? Vehicle access to exhibit floor: 9:00am to 6:00pm ONLY, September 24

? Exhibit booth installation/move-in: 9:00am to 8:00pm, September 25

? Exhibit booth dismantling/move-out: 3:05pm to 9:00pm, September 26

Cancellation and Refunds

? No refunds for exhibit packages at the Advanced Prospectus Rate. Prior to January 18

? Exhibit cancellation for refund less a $900 administrative fee. Prior to May 1

? Notification must be received in writing before May 1

? No refunds or credit for cancellations after May 1

? Event no-shows are non-refundable. Future show credits will not be issued.

Printed and Digital Publications

? Final listing changes for inclusion in printed 2019 Trade Show Guide August (Date TBD)

? Final listing changes for inclusion in 2019 Convention Event App August (Date TBD)

Advertising—2019 Trade Show Guide

? Deadline for Ad placement in Trade Show Guide August (Date TBD)

? Final deadline to provide print ready artwork August (Date TBD)


[Revised: December 11, 2018]

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